Accounting and financial administration for non-profit organisations
From one office, with one contact person. These are the areas in which we work for non-profit organisations, non-profit companies and condominiums. For tax advisory, audit and internal audit, the experts of our sister office are also available.
Non-profit accounting
Full bookkeeping under the accounting and tax rules applicable to non-profit organisations, non-profit companies and condominiums. We record core-purpose and business activities separately, so the annual report and the returns reflect how the organisation really operates.
Who it is for
Every association, foundation, federation, non-profit company and condominium that wants an accountant who knows the rules that apply to it, which differ from those for businesses, rather than one who applies business logic to it.
Bookkeeping
- Single-entry or double-entry bookkeeping, matched to the organisation’s size and legal status
- Separation of core-purpose and business activities
- Records of membership fees, grants and donations
- VAT, corporate tax and other returns and declarations
- Bank and cash reconciliation
- Review of bookkeeping, periodic bookkeeping
Tools we work with
- Kulcs-Soft double-entry accounting software
- Kulcs-Connect electronic document transfer
- Társasház-Érték condominium management system
- Electronic communication with the tax authority (NAV) and the court office (OBH)
Policies
- Accounting policy for non-profit organisations
- Cash handling and inventory policy
- Volunteer register procedures
- Donation record procedures
Annual report and public benefit status
Preparation, filing and publication of the annual report and the public benefit annex. We monitor the indicators required to obtain and keep public benefit status during the year, not just calculate them at year end.
Who it is for
Organisations with and without public benefit status alike. Especially those that apply for grants, collect 1% designations or report to funders, because for them the quality of the annual report is a condition of funding.
What we offer
- Preparation of the simplified or full annual report
- Public benefit annex and calculation of the public benefit indicators
- Filing and publication with the National Office for the Judiciary (OBH)
- Notes to the accounts and an explanation written for the management
- Preparation for the audit, where it is mandatory for the organisation
- For condominiums, the annual accounts presented to the general meeting
What we keep an eye on
- Monitoring the conditions of public benefit status during the year
- Reporting deadlines and the consequences of missing them
- Liaison with the registration court and the OBH
Grant reporting
Financial reporting for state and EU grants and for funding from foreign and private organisations. We keep separate records of the grant, endorse the supporting documents as the funder requires, and prepare the report so that it stands up to an audit.
Who it is for
Every organisation that runs a programme on grant funding and does not want reporting to eat up the time meant for its real work. Our experience includes reporting for the Bethlen Gábor Fund, Erasmus+ and employment subsidies.
What we offer
- Review of the financial terms of the grant agreement at project start
- Setting up separate records and cost centres
- Endorsement and certification of supporting documents as required by the funder
- Preparation of interim and final financial reports
- Financial annexes to payment claims
- Support during on-site audits and requests for additional documents
Types of grants
- Hungarian state budget and fund manager grants
- EU programmes, including Erasmus+
- Employment and training subsidies
- Grants from foreign foundations and private organisations
- Municipal grants
Payroll and volunteers
Monthly payroll and HR administration for non-profit organisations, from employment through contractor agreements to simplified employment. We also handle volunteer records and the related registrations.
Who it is for
Every organisation that engages employees, contractors or volunteers and wants registrations, returns and payments done on time and without errors.
What the service includes
- Employee onboarding, offboarding and records
- Monthly payroll, contribution and tax returns
- Payroll for contractor fees and honoraria
- Registration and settlement of simplified employment
- Volunteer agreements and records under the Act on Public Interest Volunteering
- Handling of leave, sick pay and expense reimbursements
- Collection of annual payroll declarations
Tools we work with
- Kulcs-Bér payroll system
- Electronic reporting to the tax authority (NAV)
- Document transfer via the Kulcs-Connect platform
Donations, grants, events
Accounting for the special events of non-profit life: cash and in-kind donations received and given, donation receipts, income and costs of fundraising events, use of the 1% tax designations and its publication.
Who it is for
Organisations that collect donations, organise events or receive 1% designations and want these accounted for correctly towards both funders and the authorities.
What we offer
- Recording and valuation of cash and in-kind donations
- Support in issuing donation receipts for donors’ tax relief
- Accounting for income and costs of fundraising events
- Registration to receive 1% designations, accounting for and publication of their use
- Tax treatment of grants and scholarships paid out
What we keep an eye on
- The difference between a donation and payment for a service
- VAT rules for donations and events
- Handling of funding received from abroad
Setting up administrative processes
Most organisations get into trouble not because of the accounting but because of missing internal processes. We help set up document procedures, cash handling, records of membership fees and grants, and the way documents are handed over, tailored to the size of the organisation.
Who it is for
New organisations at the start, and existing ones when a change of leadership, rapid growth or a larger grant means it is time to put things in order.
What we offer
- Setting up document procedures and a cash handling policy
- Membership fee records and tracking of payments
- Introduction of electronic document transfer
- Calendar of monthly and annual tasks for the management
- Procedures for donor and grant records
- Liaison with the registration court, the tax authority (NAV) and the OBH