Knowledge base for non-profit organisations
Deadlines, frequently asked questions and short guides to the tasks that come up once a year and therefore need explaining every year.
The most important deadlines for non-profit organisations
For a financial year matching the calendar year. Other deadlines may apply in individual cases and for other legal forms; we inform our clients individually.
| When | What | Who it applies to |
|---|---|---|
| January | Annual payroll declarations (family tax allowance, first-marriage allowance, personal allowance), before the first payroll of the year | Employees, through the employing organisation |
| 12th of every month | Monthly contribution and tax return for employees and contractors | Organisations with staff |
| 20th of every month | VAT return and payment for monthly filers; for quarterly filers by the 20th of the month following the quarter | VAT-registered organisations |
| 31 May | Filing and publication of the annual report and public benefit annex with the OBH; corporate tax return or declaration | Associations, foundations, non-profit companies |
| 31 May | General meeting deciding on the annual accounts and the budget | Condominiums |
| 30 September | Registration with the tax authority (NAV) to receive next year’s 1% designations | Non-profit organisations wishing to collect 1% designations |
| on the date set by the funder | Submission of interim and final grant reports | Grant-funded organisations |
Guides and articles
Short, practical articles on the financial administration of non-profit organisations. New articles appear here automatically.
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Donation receipts: what they must contain
What a donation receipt must contain, when it must be issued, and what the organisation should watch so that the donor’s tax relief is not lost.
What to hand over to your accountant every month
Orderly accounting starts with orderly handover. These are the documents we ask organisations for every month, most of them electronically, in a few clicks.
Documents
- Invoices and membership fee requests issued
- Invoices received
- Bank statements and cash vouchers
- Grant agreements and donation agreements
- Payroll documents: attendance sheets, contracts, volunteer agreements
- Income and cost documents of events
Channels
- Electronic document exchange platform (Kulcs-Connect)
- By e-mail, as files
- By prior arrangement on paper, delivered by courier or in person
What most people ask before signing
How much does accounting cost?
We have no price list, because no two organisations are alike. The fee depends on the number of documents, the number of staff and volunteers, the number of grants and the services required. After a short conversation we give a specific, itemised quote.
We are a small association with an annual budget of a few hundred thousand forints. Do we need an accountant?
Even the smallest organisation has to prepare the annual report and the returns, and failing to do so has consequences. For small organisations we offer a simplified service matched to their size.
Will you handle our grant reporting if you do not do our accounting?
Yes. Grant reporting is a stand-alone service; we can take the necessary documents and records from your existing accountant.
We have public benefit status. What does that mean for the accounting?
Double-entry bookkeeping, a public benefit annex and continuous monitoring of the public benefit indicators. We track these during the year so that the status is never at risk.
When does a non-profit organisation need an auditor?
It is mandatory above a certain revenue threshold and for certain grants and legal forms. At the first meeting we check whether it applies to you, and if so, we prepare for the audit.
What happens when our contact person is on holiday?
Every organisation has a dedicated contact person and a dedicated deputy. The deputy knows your affairs, so nothing has to be explained from scratch.
Can you communicate with our foreign funder in English or German?
Yes. Several members of our team speak English and German; we can prepare and explain the financial report and the annual accounts in these languages too.